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Customer Service with Autoresponders

 

Ideally, when you perform customer service, it is done on a one-on-one basis with each of your
customers. That works quite well in the offline world – but on the Internet, that simply will not do. Your
customers are literally all over the world, and there is no way that you can really deal with each one of
them personally. That is where an autoresponder comes in.

Customer service with autoresponders is quite simple. When an order is place, an autoresponder
can send out the receipt for the sale, the information for accessing the product, and a ‘thank you’ email.
This happens whether you are logged in to your computer or on vacation in an exotic location! But
customer service doesn’t always end right there, and if you are away from your computer, you may be
letting your customers down!

For instance, an elderly gentleman sees your product advertised and places an order. Everything
goes through just fine, and he receives the receipt, the download information, and your ‘thank you’ email.
Your product is an ebook, compiled into a PDF file. This particular gentleman doesn’t understand what
a PDF file is, and he has no idea what you mean by ‘right click to download.’ He needs additional
customer service for the product that he has purchased, and there is nobody available to help
him – nobody but an autoresponder.

Set up an additional autoresponder that will send out a list of frequently asked questions or problems that
deal with customer service or how to access the product. Also set up a support autoresponder. If he
sends a message to support, he should get an instant message back letting him know that his
message has been received, and how soon it will be addressed. This will give him some measure of
comfort, and in most cases, he will wait that specified period of time for assistance.

However, if he doesn’t know how to download the product, and he sends a message to support, and
nothing happens, he will most likely become very dissatisfied in a very short period of time. The
difference between a patient customer and an irate customer is one simple autoresponder message
that can and should be set up in under five minutes.

Really think your ordering process through, and consider the potential problems that may occur for
your customers. Get an autoresponder set up to address those problems, and you will find that your
customers are more satisfied with your products, and extremely satisfied with your customer service –
all because your autoresponders handle their problems right away!

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